Move your business online by following these essential steps

Move your business online by following these essential steps

Reading Time: 5 minutes

Guest blog by PayFast 

There’s never been a more appropriate time to get your business online. The COVID-19 pandemic and the government’s response of enforcing different levels of lockdown regulations have affected the economy hard. As a business owner, you know this first hand. While restrictions are slowly being lifted to get our economy up and running again, one thing is clear: social distancing is here to stay for the foreseeable future. If your business is brick and mortar then it’s essential that you fast track your strategy of getting your business online, because even if you are allowed to open your doors again you will have far less foot traffic than what you were used to pre-COVID-19, and you will have to limit the number of customers in your store at any given time. 

 

Whether you’ve been thinking about going online but haven’t gotten round to it yet, or if it’s a brand new concept to you, we want to help. We’ve put together the following three-point plan to help you successfully move your business online as quickly as possible. 

1. Do your Research

Before moving your business online it’s important to do extensive research to ensure you aren’t caught off guard and have a good understanding of the costs involved in running and maintaining an online store. This includes doing a bit of research into the price of your products, shipping options, and what ecommerce platform is best suited for your business.

 

Doing your research can be further broken down into the following main points:

Know your product(s) 

This means knowing absolutely EVERYTHING about it, from who is manufacturing or supplying it, whether there will be import duties and if you can handle the demand for it. When you have these facts locked down you’ll be able to more effectively establish important things like branding, pricing, shipping, and marketing. 

It’s also important to have a good understanding of who your intended customer base is so that you can cater to their online shopping needs and adequately market to them. 

Know your competitors

The best way to learn about what works and doesn’t is by looking at what your competitors (both local and international) are doing on their online store. Pay special attention to their website layout, how user friendly it is to navigate, the image quality of their products, the different product categories, and subcategories, and of course pricing. 

Work out pricing and shipping

This is one of the most important things that will determine the success of your online business. You must take into account the manufacturing or purchasing and import costs so that you sell your products for a fair price while making a profit. As mentioned in the previous point, seeing how much your competitors are selling their products for is a good indication of what customers are willing to pay. 

For shipping, it’s important to choose a trusted shipping company so that the products get delivered in a timely manner. When it comes to covering shipping costs there are a number of options you can look into, such as including the shipping costs in the product’s pricing to offer free shipping, having a fixed shipping cost for all products, adjusting it for the number of items purchased or offering free shipping when the total reaches a certain amount, such as R500 or more.  

2. Build your eCommerce store

For many online business owners, this is the most fun and exciting part – customising your online store and seeing it come to life. The main points you need to consider are as follows:

 

Choosing your shopping cart platform

There are tons of online shopping cart platforms to choose from that offer different tools and functionalities. The different platforms offer a variety of packages, ranging from monthly to yearly subscriptions, some also offer free plans or at least free trials. What’s important is to find the platform that works best for you. Some of the most popular options are Shopify, WooCommerce (a free WordPress plugin), Prestashop, Magento, and Ecwid. It’s worth taking a look at the 80+ cart list on PayFast’s website for more ideas.  

If you have developing skills or want to hire a developer to create a custom online store, then that’s a valid option as well. 

 

Adding products

Once you’ve chosen your platform and designed it to represent your brand, then it’s time to add your products. We can’t stress the importance of having high-quality photos of your products to give shoppers a realistic idea of what they are buying. You should also add a detailed description of what each product is, colour and size options (if applicable), and how it can benefit the shopper. The more information you provide will help with your search engine optimisation (SEO) ranking and also encourage shoppers to buy the product. 

 

Related: Small Business Marketing Strategies: Google vs Facebook

 

Integrating a payment gateway

Before your online store opens for business you need to integrate a secure payment gateway to receive online payments. It’s important to select a payment solution that facilitates a variety of payment methods, such as Visa and Mastercard credit and debit cards, Instant EFT, Masterpass, Mobicred, Zapper, etc. to give shoppers the option of paying with their preferred payment method. 

 

One of the leading payment gateways in South Africa is PayFast; it’s trusted by over 70,000 businesses to facilitate their online payments. It’s free to sign up and there are no monthly fees, PayFast only charges a small percentage of every successful payment. PayFast is extremely easy to set up as it integrates with over 80 online platforms as well as custom integration. 

 

3.Market your store online  

Once everything is up and running it’s time to get your name out there to attract business. This involves making sure that every web page is SEO optimised with keywords to attract organic traffic, and that you put an effective and ongoing digital marketing strategy in place. You should monitor page views and conversions by using tools like Google Analytics, which will give you insights into what you can do to tweak copy, images, or navigation to improve the shopper’s experience and to attract new visitors to your eCommerce store.  

You can also use paid services to attract traffic to your website such as Google Ads and paid ads on Facebook and Instagram. Just make sure you do research into who your customer base is so you use the right marketing platform to target the right demographics.

If you haven’t done so already, register your online business on the relevant social media platforms so that you can promote your products and engage with your community. It’s also extremely beneficial to put together a database of all of your loyal customers (and potential new ones who are willing to sign up to your mailing list) so that you can send out marketing emails to them promoting new products or specials. 

 

Related: Marketing tips for your business

 

While moving your business online may be challenging, with a lot of testing and experimentation it will be immensely rewarding. It’s never been more important to get your business online, so we wish you all the best on your online business ventures. 

 

About PayFast 

PayFast is a leading online payment processing solution for individuals, non-profit organisations (NPOs) and businesses of all sizes in South Africa. PayFast was founded in 2007 in Cape Town by Jonathan Smit with the vision of helping online merchants grow their business. Over a decade later, over 70,000 merchants from a variety of South African businesses, big and small, have registered with PayFast to process and manage online payments made by their customers. PayFast supports 7 popular payment methods (including credit and debit card, Instant EFT, Mobicred, Masterpass and SCode) and integrates with 80+ platforms (such as Shopify, WooCommerce and Xero) and custom integration.

 

PayFast offers a variety of features to help merchants get paid online, from platform integrations, ‘Pay Now’ buttons that can be integrated into a website, the Request a Payment feature where merchants can request payment via email and recurring billing options. Their newest feature is Split Payments, a first of its kind in South Africa that splits a portion of an online payment with a third party. This is the ideal solution for digital marketplaces, as Split Payments instantly splits out commission, membership, referral, affiliate or listing fees when a payment is made. 

 

In July 2019 PayFast was acquired by the DPO Group, spurring the growth of Africa’s largest online payments provider.  

For more information, visit www.payfast.co.za 

 

Tips for the 2020/2021 tax season

Tips for the 2020/2021 tax season

Reading Time: 4 minutes

The tax season is upon us once again and we want to help you get your business prepared for submission. Complying with your tax obligations as a small business has been made a lot easier over the past few years as SARS continues its efforts to ultimately digitize and streamline the procedure.

It goes without saying, this tax season will unfold in a different manner due to the Covid-19 pandemic. While small businesses qualified for tax relief during the first 4 months of South Africa’s lockdown period, this also impacts how you’ll need to submit your taxes this year.

We, along with some of our friends who are experts in the field, have put together a few top tips to help with your business’s submission this year.

 

When is the tax season?

The tax season is split into three key periods for you to remember:

  1. April 15 to May 31 Employers submit their reconciliation of employee earnings and all third party information providers (providers of interest certificates, medical aid certificates, retirement earnings are three examples) send their certificates to SARS and the relevant individuals. SARS also uses this information to start populating individuals’ tax returns.
  2. June 1 to August 31 Taxpayers need to ensure that all their information is up to date and accurate. During this period SARS will issue a large number of individual taxpayers with auto assessment notices via SMS messages. Taxpayers need to check their auto assessment on the SARS eFiling website or the SARS MobiApp and indicate if they accept the assessment outcome. SARS will also notify taxpayers whose third party data is compliant that they may file early (i.e. before September 1).
  3. September 1 to January 1 All taxpayers should submit tax returns and provisional taxes and businesses due on 31 August for provisional tax. SARS will issue a public notice to confirm which taxpayers need to submit a return. Those taxpayers who file manually at a SARS branch must do so by October 22. Provisional individual taxpayers who complete their return electronically must do so on or by January 31, 2021. Businesses have until 28 February 2021 to submit their return.

 

Related: 5 Simple Tax Tips That Save Business Owners Money and Time

 

Can you (and your employees) claim a tax deduction for working from home?

Thousands of employees have had to work from home since the lockdown began at the end of March. The Income Tax Act sets out basic requirements that must be met if this tax relief is to apply:

  • You must practice a “trade” – which can be employment. So purely by being employed this criterion is fulfilled.
  • The home office must have all the equipment you need to perform your job, such as a laptop, printer, WiFi, desk etc.
  • The home office must be used often and only for you to do your job. This space should not be a family/shared space when you have finished work for the day.
  • You must have worked from this space for at least 6 months of the year.

You can also find SARS’ tax relief measures guide here.

 

Is all relief received due to COVID-19 exempt from income tax?

“Simply put, yes,” says Bernice du Toit, Financial Accountant at Lulalend. The tax relief includes the following three sections:

  1. An exemption from income tax on funds and accruals received by the business from the government
  2. An exemption from donations tax on donations made to or by the business (limited to R10 000 per year for businesses); and
  3. Donations made to a business will be tax-deductible by the donor. “Deduction is limited to 10% of your taxable income per annum, and this deduction would only apply to donations for which a section 18A certificate has been obtained,” says Bernice du Toit.

Read up more on the list of registered PBO’s here, and section 18A here.

 

What about the TERS benefits?

SARS confirmed that TERS (Temporary Employee/Employer Relief Scheme) benefits are payable in terms of the Unemployment Insurance Act and thus exempt from income tax.

According to Bowmanslaw.com, where the employer receives the TERS benefits from the Unemployment Insurance Fund (UIF) in order to pay employees, the employer is merely processing the payment on behalf of the UIF.

 

Related: Tax Tips for SMEs from a professional tax consultant

 

Do you really need to submit a tax return?

According to Sue Willoughby of HorisonTax, it is vitally important, for many reasons, that all taxpayers stay tax-compliant. ‘“If you do not submit tax returns every year then you are not tax-compliant according to SARS. You should always submit a tax return even if it is a “nil-return”. Why do you need to stay tax-compliant? Well, if ever you need to get involved in a financial deal with any government department, institution, or municipal body, whether a loan, work contract, or otherwise, you will need to be tax compliant with SARS,” says Willoughby.

In certain cases, institutions may be reluctant to consider loans to people who are not tax-compliant. Institutions may need to see the latest SARS’s IT34. No ITR12’s and no IT34’s means you are not tax-compliant – it is as simple as that.

Visit www.horisontax.co.za if you need assistance with your filing this season.

 

The provisions set out by SARS and the disaster relief fund aim to help businesses and individual taxpayers stay tax compliant even during a pandemic. It’s important to remain tax compliant if you want your business to qualify for the COVID-relief. By following these tips and meeting all the relevant deadlines, you and your business can make it through the 2020/2021 tax season with a better understanding of what needs to be done to continue growing your business.

5 Ways to support local businesses this Heritage Month

5 Ways to support local businesses this Heritage Month

Reading Time: 3 minutes

The move to Alert Level 2 means there has been a gradual increase in economic activity and for many SMEs, this was the first time they have been able to operate since March. While we are still practicing social distancing, there’s no better time to show our support for local businesses than now.

We’ve unpacked 5 ways we can all support each other as South African business owners and customers.

 

Find a local supplier

While we all love the convenience of being able to shop online and secure our purchases with the click of a button, in many instances, there are local businesses that have exactly what you’re looking for. Spend a little bit of time finding a supplier or store near you that stocks what you are interested in.

Many small businesses are happy to order from a supplier (if they are out of stock) and have goods delivered to you.

Chief operations officer of Rising Tide Capital, Jay Savulich, says “The most important thing to remember if you want to help small businesses in your community is that you are an investor in these businesses. Try to be as thoughtful as possible with where you as a consumer invest your dollars.”

 

Reschedule, don’t cancel

If you were set to attend an event, or you’ve booked a service but something’s come up (we all know, life happens), rather ask to reschedule your appointment.

Many small businesses that host events rely on this income to stay afloat. Rather than asking for a refund, commit to attending the event when a new date has been released or you can donate the funds to the business. The same goes for services if you cannot make it, reschedule ahead of time so the business can give your time slot to another customer.

This way the business is still able to make an income and you still keep your business for a later stage.

 

Related: 5 Ways Your Small Business Can Prepare For Black Friday

 

Spread the word

Giving your favourite local business a shout out on social media can go a long way. When you are particularly happy with the service or product from a particular business, follow and mention them on social media.

If they have a review portal, give them a thorough review of your experience with them. You can also go on business review sites like HelloPeter.

 

When in doubt, buy a voucher

For those businesses that are not yet open, there’s always an option to purchase a voucher as a gift for yourself or a friend. While you may not be able to take advantage of a business’s services or products right now, purchasing a voucher ensures they have made a sale and will welcome your business in the future.

In many cases, when customers buy gift vouchers, this helps keep the cash flow steady and means they are able to pay wages to employees. Doing your part can definitely go a long way.

 

Related: What is Bridging finance in South Africa?

 

Donate or volunteer

While we know money may be tight for many during this pandemic, if your income has not been affected, it is imperative to continue your support for local businesses in any way possible. If you are able to donate funds to a local business in your community, you could be saving someone’s job and livelihood to provide for their family. If you are cash strapped, give the gift of time by volunteering to help out in the business whether it be by cleaning, packing, or even delivering their products to customers. There is always a way to help.

Women in Business: Yolanda Sing, Chloe Consultants

Women in Business: Yolanda Sing, Chloe Consultants

Reading Time: 2 minutes

 Yolanda Sing

Founder of Chloe Consultants

The Business

Chloe Consultants was founded by Yolanda Sing, a Senior Human Resource Executive who has worked extensively and internationally in 15 different countries.

Her method for individual and organizational transformation is unique, as she utilizes “equine partners “to become part of the learning intervention; they provide authentic experiences and feedback on the effectiveness of our communication styles.

She has applied her learning to develop Emirati women in the Middle East.

She has successfully developed a blueprint for her unique offering in South-Africa, Dubai, Qatar, United Kingdom, and Kenya.

Her latest offering, post corona is a Virtual Equine Leadership and Coaching Program.

The company specializes in:
C – 
Coaching
H – 
Human Resource Consulting
L – 
Leadership Development
O – 
Organizational Development
E – 
Equine Assisted Learning

 

Related: Women Powering SA: Monique Pasqualle, HR Cartel

 

Yolanda’s story

WHAT IS YOUR BIGGEST SUCCESS?

Chloe Consultants has been in operation for more than 12 years and that is by far our biggest achievement.

Yolanda has also been awarded the MOST INNOVATIVE LEADERSHIP TRAINING CONSULTANT 2020 – South Africa by Corporate Vision  2020.

Yolanda has a professional profile which includes qualifications such as M.B.A, B.A Hons in Clinical Psychology, Hons in Business Management Administration, and a B.A Personnel Management. She is a qualified Executive Coach and has also published her first book; “Power in the Paddock”.

WHAT HAS BEEN YOUR BIGGEST HURDLE?

The current pandemic has hit many sectors hard.  We had to completely pivot our business towards the new normal and had to develop a Virtual Equine Transformational Leadership Product.

Related: COVID-19 SME Support: Business Brightspot Listing

WHAT MOTIVATES YOU TO KEEP GROWING YOUR BUSINESS?

Now, more than ever, the world is ready for motivated, inspired, empowered, and re-energized Leaders and Teams who are reset for a new change. The equine leadership program helps to achieve that.

 

Get in touch if you would like to find out more about professional equine training for leadership qualities.

Contact Yolanda Sing and the Chloe Consultants team at yolanda@chloeinsa.co.za

COVID-19 SME Support: Business Brightspot Listing

COVID-19 SME Support: Business Brightspot Listing

Reading Time: 2 minutes

In this edition of the Business Brighspot blog, we’re covering two South African SMEs who have taken a knock during lockdown but have managed to keep their doors open.

Alice Taylor, Multiply Furniture

About your business

At Multiply Furniture we design, manufacture and retail a range of Scandi-lifestyle furniture and essentials, using both cutting edge technology and age-old carpentry methods. Our furniture is hand finished using sustainable materials in Cape Town, South Africa.

We pride ourselves in creating something unique for every home or office and more recently, home office.

How has your business changed during COVID-19?

Sales dropped drastically, but we are now seeing a gradual increase since there has been more economic activity. 

Contact details:

Alice Taylor

Tumi Rabaji, Shauku Hub

About your business

ShaukuHub is a coworking space that offers beautifully crafted workspaces where people can create, connect, and grow their businesses. Located at Horizon Shopping Centre, the space offers all the amenities a business can require from parking space, banks, food courts, shopping and a Virgin Active Gym less than 100 metres from your office.

Renting space in a shared office means surrounding yourself with goal-oriented and high-achieving entrepreneurs and business people. This means every day is an opportunity to network with small business owners, great thinkers, consultants, and other entrepreneurs.

Being part of a coworking community means you are surrounded by potential partners, clients and mentors – giving you the ability to easily outsource to talent when you need help.

How has your business changed during COVID-19?

We were closed for the first 5 weeks of lockdown and unable to open our doors to remote workers. Since Level 3, we have now started allowing a limited number of people to use our co-working facilities, under strick COVID-19 regulations.

Contact details:

Tumi Rabaji

 

Want to list your business? Submit your story here

The Business Brightspot blog is part of our Open for Business campaign. This is an initiative to give South African SMEs the tools and information they need to re-open their businesses during COVID-19.

For on the campaign, read this blog post.